1. Data Controller

The data controller responsible for the processing of personal data collected through the sign-up process is the AI department, University of Groningen, located at Nijenborgh 9, Groningen, The Netherlands. You can contact us regarding any data protection concerns at lustrumai30@rug.nl.

2. Information Collection

We may collect the following personal identification information from Users when they voluntarily sign up for our mailing list:

• Email address

3. Legal Basis for Data Processing

We process the User’s email address based on their explicit consent, which is obtained during the sign-up process. Users have the right to withdraw their consent at any time by using the “Unsubscribe” link provided in our emails or by contacting us directly at lustrumai30@rug.nl.

4. Purpose and Use of Collected Information

The email address provided by Users during sign-up will be used for the following purposes:

• To send periodic emails: We may use the email address to send User information and updates pertaining to the upcoming 30^th anniversary or other relevant information.

5. Data Retention

We will retain the User’s email address for as long as they remain subscribed to our mailing list or until they choose to unsubscribe. Once a User unsubscribes, their email address will be promptly removed from our active mailing list.

6. Data Security

We implement appropriate technical and organizational measures to protect User’s personal information, including email addresses, from unauthorized access, accidental loss, destruction, or damage. However, no data transmission over the internet or electronic storage method can be guaranteed to be 100% secure. While we strive to use commercially acceptable means to protect User’s personal data, we cannot guarantee its absolute security.

7. Third-Party Processors

We may use third-party service providers to facilitate our mailing list services or perform related services on our behalf. These third parties will have access to User’s email addresses only to the extent necessary to perform their functions and are obligated not to disclose or use the information for any other purpose.

8. User Rights

Under the General Data Protection Regulation (GDPR), Users have the following rights regarding their personal data:

• Right to access: Users can request access to their personal data we hold.
• Right to rectification: Users can request corrections to any inaccurate or incomplete personal data.
• Right to erasure: Users can request the deletion of their personal data, provided there are no legitimate reasons for us to continue processing it.
• Right to restrict processing: Users can request restrictions on how we process their personal data, subject to certain conditions.
• Right to data portability: Users can request a copy of their personal data in a structured, machine-readable format.
• Right to object: Users can object to the processing of their personal data in certain circumstances.

To exercise any of these rights, Users can contact us at lustrumai30@rug.nl.

9. Complaints

If Users believe that their data protection rights have been violated, they have the right to lodge a complaint with the relevant supervisory authority.

10. Changes to this Privacy Policy

We reserve the right to update this Privacy Policy at any time. When we do, we will revise the updated date at the top of this page. Users are encouraged to check this page frequently for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this Privacy Policy periodically and become aware of any modifications.

11. Your Acceptance of these Terms

By signing up for our mailing list, you signify your acceptance of this Privacy Policy. If you do not agree to this policy, please do not sign up for our mailing list. Your continued use of our mailing list following the posting of changes to this Privacy Policy will be deemed your acceptance of those changes.